Taxi Driver Tax System | Mileage vs Actual Expenses & Deductions

Taxi Driver Tax System

Owner-operator or leased cab · Standard mileage vs actual expenses · 2025 tax rules

Tax year 2025 Schedule C ready

Gross Income (Fares + Tips)

$0

Total Deductions

$0

Net Profit (Schedule C)

$0

Est. Self-Employment Tax

$0

Core Setup

Driver / Vehicle Type

Gross Business Income (fares + tips + 1099-K)

Total Business Miles Driven

Standard Mileage Rate (2025)

Use Standard Mileage Deduction

Multiply business miles × IRS rate (includes fuel, maintenance, insurance, depreciation)

Use Actual Expenses (fuel, repairs, insurance, etc.)

Deduct real costs + depreciation/lease. Recommended if vehicle expenses are high.

Taxi Document Checklist

Classification & Key Rules

Owner-Operator

Owns the taxi/vehicle. Can deduct actual expenses OR standard mileage. May claim depreciation, loan interest, lease payments (if financing).

Leased Cab Driver

Rents/leases the cab from a fleet. Lease payments are deductible. Cannot claim depreciation or loan interest on the vehicle.

Keep contemporaneous mileage log, credit card processing fees, tolls, and TLC/medallion fees.

Intake Questions for Taxi Drivers

• Do you own the taxi or lease from a company?
• What is your total business miles for the year?
• Do you have receipts for fuel, repairs, insurance, and lease?
• Credit card processing fees paid to Uber/Lyft/cab dispatch?
• Medallion / TLC license fees or permits?
• Any reimbursement from dispatch? (must subtract)

Expense Entry

Deduction Breakdown

Total Deductions$0

Tax Estimates

Net profit (Schedule C):$0

Self-Employment Tax (15.3% of 92.35% net):$0

QBI Deduction (20% of net profit*):$0

*QBI deduction available for sole proprietors. Standard mileage rate includes depreciation; if using actual expenses, you can claim Section 179 on vehicle (max $2.5M 2025). Credit card fees, tolls, parking, and cleaning supplies are separate.

Trucking Tax System

Single-file HTML app for leased drivers and owner-operators. Built for Schedule C intake, deduction planning, and preparer review.

Lease vs Owner

Per Diem Logic

Local Save

Print Summary

Gross Income

$0

Total Deductions

$0

Estimated Net Profit

$0

Estimated SE Tax

$0

Core Setup

Driver Type

Gross Business Income

Days Away From Tax Home

Transportation Worker Per Diem Rate

Use per diem instead of actual meals

Actual Meal Spend

Meals are computed at 80% deductible for transportation workers. Departure and return day proration can be added later in the repo version.

Client File Checklist

Client Information

Client Name

Tax Year

Business Name

Phone

1099-NEC Total

Other Business Income

Notes

Classification & Reimbursements

Leased driver: pays lease or carrier-related truck use costs but does not own the truck.

Owner-operator: owns or finances the truck and may use interest, Section 179, and depreciation.

Do not deduct expenses again if they were reimbursed by the carrier or another payer.

Reimbursed Fuel

Reimbursed Tolls / Parking

Reimbursed Repairs

Other Reimbursements

Deduction Entry

Fuel

Repairs & Maintenance

Insurance

Tolls

Parking

Phone / Internet / ELD

Permits / Licensing / IFTA

Supplies / Safety Gear

Truck Wash / Cleaning

Tax / Legal / Accounting

Lease Payments

Truck Loan Interest

Lodging

Other

Section 179

Depreciation

Deduction Summary

Preparer Review

Meals deduction uses 80% rule.

Estimated net profit can feed Schedule C preparation.

Reimbursements are subtracted to avoid double-dipping.

QBI, state filing, fixed-asset schedules, and attachment handling belong in the full repo build.

This is an intake and planning app, not tax filing software. Review every amount against receipts, logs, and settlement statements.

Local save uses your browser's localStorage. Export gives you a portable JSON file.

Taxi Driver Tax System | Mileage vs Actual Expenses & Deductions

Taxi Driver Tax System

Owner-operator or leased cab · Standard mileage vs actual expenses · 2025 tax rules

Tax year 2025 Schedule C ready

Gross Income (Fares + Tips)

$0

Total Deductions

$0

Net Profit (Schedule C)

$0

Est. Self-Employment Tax

$0

Core Setup

Driver / Vehicle Type

Gross Business Income (fares + tips + 1099-K)

Total Business Miles Driven

Standard Mileage Rate (2025)

Use Standard Mileage Deduction

Multiply business miles × IRS rate (includes fuel, maintenance, insurance, depreciation)

Use Actual Expenses (fuel, repairs, insurance, etc.)

Deduct real costs + depreciation/lease. Recommended if vehicle expenses are high.

Taxi Document Checklist

Classification & Key Rules

Owner-Operator

Owns the taxi/vehicle. Can deduct actual expenses OR standard mileage. May claim depreciation, loan interest, lease payments (if financing).

Leased Cab Driver

Rents/leases the cab from a fleet. Lease payments are deductible. Cannot claim depreciation or loan interest on the vehicle.

Keep contemporaneous mileage log, credit card processing fees, tolls, and TLC/medallion fees.

Intake Questions for Taxi Drivers

• Do you own the taxi or lease from a company?
• What is your total business miles for the year?
• Do you have receipts for fuel, repairs, insurance, and lease?
• Credit card processing fees paid to Uber/Lyft/cab dispatch?
• Medallion / TLC license fees or permits?
• Any reimbursement from dispatch? (must subtract)

Expense Entry

Deduction Breakdown

Total Deductions$0

Tax Estimates

Net profit (Schedule C):$0

Self-Employment Tax (15.3% of 92.35% net):$0

QBI Deduction (20% of net profit*):$0

*QBI deduction available for sole proprietors. Standard mileage rate includes depreciation; if using actual expenses, you can claim Section 179 on vehicle (max $2.5M 2025). Credit card fees, tolls, parking, and cleaning supplies are separate.

Trucking Tax System | Leased Driver & Owner-Operator Deductions

Trucking Tax System

Leased driver vs owner-operator · Per diem meals · Section 179 · Real‑time deduction analyzer

2025 tax rules Schedule C ready

Gross Income

$0

Total Deductions

$0

Net Profit (Sch C)

$0

Est. Self-Employment Tax

$0

Core Setup

Driver Type

Gross Business Income (1099 + settlements)

Days away from tax home (overnight)

Per diem rate (2025 CONUS $80)

Use per diem instead of actual meal receipts

80% of per diem rate × nights away = deductible meals

Actual meal spend (receipts total)

Document Checklist

Classification Logic

Leased Driver

Pays carrier/leasing company for truck access, does NOT own equipment. Lease payments deductible, no depreciation or loan interest.

Owner-Operator

Owns or finances truck → full operating expenses + interest + Section 179 + depreciation.

Never deduct reimbursed expenses. Capture reimbursements separately.

Suggested Intake Questions

• Did you receive a 1099-NEC or settlement statements?
• Do you own the truck or lease onto a carrier?
• Were any fuel, tolls, or phone costs reimbursed?
• How many nights away from tax home?
• Per diem or actual meals?
• New truck or equipment this year? (Section 179)

Expense Entry (actual amounts)

Deduction Summary

Total Deductions$0

Tax Estimates

Net profit (Schedule C):$0

Self-Employment Tax (92.35% of net × 15.3%):$0

QBI Deduction (20% of net profit*):$0

*QBI subject to phaseouts, permanent under 2025 OBBBA rules. Meals deducted at 80% (per diem or actual).

Preparer notes: Section 179 max $2.5M (2025). Per diem rate $80 CONUS / $86 OCONUS. Always verify receipts and per diem logs.